Transit for Livable Communities.

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FINANCE AND ACCOUNTING MANAGER JOB OPENING- PART TIME


Transit for Livable Communities (TLC) is a nonprofit organization working to transform Minnesota's transportation system through advocacy, organizing, and research.  We promote a transportation system that encourages transit, walking, bicycling, and compact development. TLC has a staff of ten. Our office, which has indoor bike parking, is located on the Green Line light rail in Saint Paul.


POSITION SUMMARY:

This position will manage the accounting operations and financial control systems, processes and procedures to support the efforts of TLC.  The Finance and Accounting Manager is responsible for daily management and improving TLC’s primary accounting systems and processes in support of departments, programs and projects.  This position requires an in-depth knowledge of nonprofit accounting.  The Finance and Accounting Manager is responsible for general ledger management, account reconciliation, cash receipts processing, depreciation and accruals, labor allocation, restricted asset releases, A/R collections, and quarterly accounting cycle closing.


ESSENTIAL DUTIES & RESPONSIBILITIES

Financial Accounting and Reporting

  • Develop and maintain timely and accurate financial record keeping and reporting systems
  • Oversee the bookkeeping function, including the maintenance of payroll, billing, receivables, payables, cash receipts, cash disbursements, and general ledger functions
  • Ensure that all general ledger accounts are reconciled to subsidiary records on a monthly basis
  • Coordinates monthly, quarterly and annual closing activities
  • Manage cash flow and reconcile bank and investment accounts
  • Produce quarterly financial statements that are appropriate for the users and in accordance with GAAP for nonprofits 
  • Ensure that actual results are properly recorded for reporting in TLC’s internal and external financial statements in accordance with GAAP for Nonprofit Organizations
  • Use judgment and strong professional skills to evaluate TLC’s accounting practices and procedures for preparation of accounting records and reporting, consistent with GAAP, best practices and the policies of TLC.
  • Make and implement recommendations to improve accounting processes and procedures
  • Prepare all supporting information for the annual audit and filing of Form 990
  • Liaise with Board Treasurer and Audit/Finance Committee as appropriate
  • Assist the Executive Director and the Board Treasurer with financial reporting as required at Board meetings
  • Evaluate the need for new technology to meet the organization’s financial data processing, control and reporting requirements 

Payroll Preparation and HR Administration

  • Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
  • Negotiate and manage the employee insurance and benefits plans
  • Process and submit benefits remittances on time
  • Prepare year-end tax reporting forms 1099
  • Support management by providing human resources advice, counsel, and decisions; analyzing information and applications
  • Comply with federal, state, and local legal requirements by monitoring existing and new legislation and advising management on needed actions

Budget Preparation

  • Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director, Treasurer and the Audit/Finance Committee
  • Assist Project Managers with the preparation of budgets for funding applications

Project Management Accounting

  • Maintain financial records for each project in a manner that facilitates management reports
  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
  • Provide accurate and timely reporting on the financial activity of individual projects
  • Ensure the accurate accounting, reconciliation and reporting of grants
  • Ensure accurate invoicing of billable activities of TLC, and the timely drawdown of grant funds as applicable.
  • Coordinate preparation of grant funding schedules. Apply knowledge of grant funding rules to assure accounting records are in compliance with grant funding requirements.
  • Prepare ad hoc financial and grant reports to support Program managers and Executive Director’s needs

Risk Management and Other

  • Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
  • Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors
  • Oversee the management of all leases, contracts and other financial commitments
  • Perform other duties as assigned by the Executive Director

REQUIRED QUALIFICATIONS

  • Strong not-for-profit accounting skills, GAAP accounting, and experience evaluating and updating accounting practices
  • Experience in project-based cost accounting environment
  • Experience coordinating audits and tax work with outside accountants
  • Able to work independently, demonstrate good personal judgment and exercise a commitment to ethical conduct
  • Excellent listening, written and verbal communication skills
  • Demonstrated ability to handle tasks efficiently when circumstances dictate a sense of urgency
  • Ability to effectively present information and respond to questions from managers, colleagues, and business associates 
  • Ability to pay attention to detail and maintain confidentiality,
    strong interpersonal skills and commitment to working with a diverse staff are essential
  • Commitment to Transit for Livable Communities core values, mission, and programs

Required computer skills

High level of proficiency using MS Excel
High level of proficiency in other MS Office products
Experience with FUNDEZ and F9 Financial Software a plus

Education/Experience/Certifications

Bachelor’s degree in accounting from an accredited institution
CPA/CPA Candidate is a plus but not necessary
Recent experience in working with grant funding and nonprofit accounting is essential
3-5 years of progressive accounting experience

Working Conditions

The Finance and HR Manager will work in TLC’s office in St. Paul

We offer competitive pay, a generous benefits package, and a fun, dynamic and engaging environment.

Diversity in organizational practices is a core value of TLC resulting in culturally
competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.  Please forward cover letter, resumes and salary requirements to: tlc@tlcminnesota.org  or
Barb Thoman
Transit for Livable Communities       
2356 University Ave W, Suite 403, St. Paul, MN 55114

Transit for Livable Communities is an Equal Opportunity Employer

 

 

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