Employment

Transit for Livable Communities depends on a talented, mission-driven team to create positive change in Minnesota. Our staff are respected members of their fields. Every day, they bring an essential breadth of skills and experience to our work with members, allies, and community partners. Our interns add value to our work throughout the year, assisting with outreach, programming, research, and special projects.

We are an Equal Opportunity Employer. Diversity in organizational practices is a core value at TLC, resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

Current Career and Internship Opportunities

Posted: August 3, 2015

Salary: Competitive based on qualifications

Appointment: Half-time (day-time work hours required)

Deadline: August 24, 2015

Transit for Livable Communities (TLC) is looking for a reliable, organized, Administrative Coordinator who will streamline office systems and operations, and oversee a number of administrative areas. We seek someone who shares our commitment to bicycling, walking, and public transportation. This position reports to the Executive Director.

Primary Responsibilities

  •  Assist Executive Director with Board relations, management, and record-keeping
  • Participate in maintenance of records in our database
  • Assist with coordination of meetings, events, and workshops
  • Assist with mailings, fundraising appeals, recordkeeping, and routine correspondence
  • Oversee office operations, including phone system, copier, and ordering supplies
  • Receive and interact with visitors to the office
  • Other duties as assigned

Minimum Qualifications

  • Good writing, analytic, and problem-solving skills
  • Strong organizational skills and attention to detail
  • Ability to communicate effectively
  • Ability to maintain confidentiality required
  • Familiarity with databases, Microsoft Word and Excel, Google Docs
  • Use/demonstrated interest in bicycling, walking, and public transit
  • Ability to speak a language in addition to English a plus

Timeline

Applications will be accepted until 5 PM on Monday, August 24, 2015.

To apply

Email or mail a cover letter summarizing your experience and interest in the position and resume to:

Transit for Livable Communities, Attn: Administrative Coordinator, 2356 University Avenue W, Suite 403, Saint Paul, MN 55114

Email: melissam@tlcminnesota.org

Posted: August 4, 2015

Salary: Competitive based on qualifications

Appointment: Part-time

Deadline: August 28, 2015

Transit for Livable Communities (TLC) seeks a Finance and Accounting Manager to oversee the accounting operations and financial control systems, processes, and procedures to support the mission of TLC. This position is responsible for daily management and improving TLC’s primary accounting systems and processes in support of departments, programs, and projects. This position requires an in-depth knowledge of nonprofit accounting. The Finance and Accounting Manager is responsible for general ledger management, account reconciliation, cash receipts processing, depreciation and accruals, labor allocation, restricted asset releases, A/R collections, and quarterly accounting cycle closing.

ESSENTIAL DUTIES & RESPONSIBILITIES

Financial Accounting and Reporting

  • Develop and maintain timely and accurate financial record keeping and reporting systems
  • Oversee the bookkeeping function, including the maintenance of payroll, billing, receivables, payables, cash receipts, cash disbursements, and general ledger functions
  • Ensure that all general ledger accounts are reconciled to subsidiary records on a monthly basis
  • Coordinates monthly, quarterly and annual closing activities
  • Manage cash flow and reconcile bank and investment accounts
  • Produce quarterly financial statements that are appropriate for the users and in accordance with GAAP for nonprofits
  • Ensure that actual results are properly recorded for reporting in TLC’s internal and external financial statements in accordance with GAAP for Nonprofit Organizations
  • Use judgment and strong professional skills to evaluate TLC’s accounting practices and procedures for preparation of accounting records and reporting, consistent with GAAP, best practices and the policies of TLC
  • Make and implement recommendations to improve accounting processes and procedures
  • Prepare all supporting information for the annual audit and filing of Form 990
  • Liaise with Board Treasurer and Audit/Finance Committee as appropriate
  • Assist the Executive Director and the Board Treasurer with financial reporting as required at Board meetings
  • Evaluate the need for new technology to meet the organization’s financial data processing, control and reporting requirements

Payroll Preparation and HR Support

  • Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
  • Process and submit benefits remittances on time
  • Prepare year-end tax reporting forms 1099
  • Comply with federal, state, and local legal requirements by monitoring existing and new legislation and advising management on needed actions

Budget Preparation

  • Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director, Treasurer and the Audit/Finance Committee
  • Assist Project Managers with the preparation of budgets for funding applications

Project Management Accounting

  • Maintain financial records for each project in a manner that facilitates management reports
  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
  • Provide accurate and timely reporting on the financial activity of individual projects
  • Ensure the accurate accounting, reconciliation and reporting of grants
  • Ensure accurate invoicing of billable activities of TLC, and the timely drawdown of grant funds as applicable.
  • Coordinate preparation of grant funding schedules. Apply knowledge of grant funding rules to assure accounting records are in compliance with grant funding requirements.
  • Prepare ad hoc financial and grant reports to support Program managers and Executive Director’s needs

Risk Management and Other

  • Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
  • Advise the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors
  • Oversee the management of all leases, contracts and other financial commitments
  • Perform other duties as assigned by the Executive Director

REQUIRED QUALIFICATIONS:

  • Strong not-for-profit accounting skills, GAAP accounting, and experience evaluating and updating accounting practices
  • Experience in project-based cost accounting environment
  • Experience coordinating audits and tax work with outside accountants
  • Able to work independently, demonstrate good personal judgment and exercise a commitment to ethical conduct
  • Excellent listening, written and verbal communication skills
  • Demonstrated ability to handle tasks efficiently when circumstances dictate a sense of urgency
  • Ability to effectively present information and respond to questions from managers, colleagues, and business associates
  • Ability to pay attention to detail and maintain confidentiality, strong interpersonal skills and commitment to working with a diverse staff are essential
  • Commitment to Transit for Livable Communities core values, mission, and programs

Required computer skills

  • High level of proficiency using MS Excel
  • High level of proficiency in other MS Office products
  • Experience with FUNDEZ and F9 Financial Software a plus

Education/Experience/Certifications

  • Bachelor’s degree in accounting from an accredited institution
  • CPA/CPA Candidate is a plus but not necessary
  • Recent experience in working with grant funding and nonprofit accounting is essential
  • 3-5 years of progressive accounting experience

Working Conditions

The Finance and Accounting Manager will work in TLC’s office in Saint Paul

We offer competitive pay, a generous benefits package, and a fun, dynamic, and engaging environment.

To Apply

Please forward cover letter, resumes and salary requirements to: melissam@tlcminnesota.org  or

Melissa Martinez-Sones, Transit for Livable Communities, 2356 University Ave W, Suite 403, Saint Paul, MN 55114